Handling of personal information

 

Shared office business "OAK TERRACE" (hereinafter referred to as "this facility") operated by A3 Design Co., Ltd. (hereinafter referred to as "this service provider") ), we will comply with the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act") regarding the handling of the personal information of everyone who uses and participates in, and we will establish the following guidelines and comply with them. We strive to protect.

 

definition

• “Individual member” refers to a person who has registered as a member in advance.

• “Individual Guest” means a person who accompanies an Individual Member and uses the Facility, but who is not an Individual Member.

• “Individual Members, etc.” Individual Members and Guests are collectively referred to as Individual Members, etc.

• "Facility Website" means the website of the Facility operated by the Service Provider.

• "Facility Operator" means the Service Provider and a third party entrusted with all or part of the Business by the Service Provider.

 

• The basic policy regarding the handling of personal information stipulated by this service provider is as described in the following URL.
  https://oakterrace.net 

• The Individual Member, etc. agrees that the Service Provider will collect and use the information of the Individual Member, etc. specified in Paragraph 3 for the purpose of use specified in Paragraph 4 after the Service Provider has taken necessary protective measures.

• [Items of Personal Information to be Collected, Used, and Provided] The Service Provider shall use the following personal information of Individual Members, etc. for the purpose of use specified in Section 4.

  • Items such as name, address, telephone number, date of birth, gender, e-mail address, etc., provided by individual members at the time of membership registration designated by the Service Provider, and items provided after use

  • Matters related to the contract between the Individual Member, etc. and the Service Provider, such as member registration date, member number, etc.

  • Information (including the content of calls) obtained by the Service Provider through inquiries, etc. made on the website of the Facility by Individual Members, etc., by telephone, etc.

  • Information on the status of use of the Facility by Individual Members, etc. (entry and exit times, frequency of use, etc.)

  • Publicly available information such as official gazettes and telephone directories

  • Information such as viewed pages, advertisement history, browsing time, browsing method, device usage environment, cookie information, IP address, location information, and device identification number when using and browsing the website of this facility, etc.

• [Purpose of use of personal information of this service provider]

  • To provide this service.

  • To conduct market research, product development, and service improvement based on the usage status of this facility.

  • To send promotional materials, etc. related to products, benefits, and services in various businesses operated by the Service Provider or to be developed in the future, and to provide business information accompanying them.

  • To contact Individual Members, etc. for necessary transactions and to confirm transaction details.

  • To provide personal information to third parties in accordance with legal procedures for the purpose of operating this facility.

  • To improve the content of services provided by the Facility and to provide individual members, etc. with information of high interest and interest at an appropriate time.

  • Regarding individual members, etc. who use this facility, attribute information (gender, date of birth, zip code, etc.) of individual members, etc., in a state where the individual cannot be identified, will be disclosed to advertisers on the website of this facility and advertising service providers. ), and to provide individual members, etc. with information of high interest.

  • For other purposes corresponding to or related to the above purposes.

• [Providing Personal Information to Third Parties]

  • The Service Provider shall provide the Personal Information of Individual Members, etc., as set forth in Paragraph 3 only to affiliated companies and third parties recognized by the Company to the extent necessary to achieve the purposes stipulated in each item of Paragraph 4. offer.

  • We will not accept requests to provide personal information only to specific affiliated companies and third parties and not to other affiliated companies and third parties.

  • For the purpose of market research and product development as set forth in Section 4 (2), the Service Provider will transfer personal information that has been processed so as not to identify a specific individual to affiliated companies and third parties approved by the Company. offer.

  • In the following cases, personal information may be provided to third parties without the prior consent of individual members, etc.

    • When required by law

    • When it is necessary to protect a person's life, body or property, and it is difficult to obtain the consent of the individual.

    • When it is particularly necessary for the improvement of public health or the sound development of children, and it is difficult to obtain the consent of the individual.

    • When it is necessary to cooperate with a national agency, a local government, or a person entrusted by them in carrying out the affairs prescribed by laws and regulations, and obtaining the consent of the person concerned interferes with the execution of the affairs when there is a risk of

• [Shared use of personal information]

  • Affiliated companies and third parties recognized by the Company will jointly use personal information described in (1) below within the scope of the purpose of use in (3).

    • Items of personal information to be used jointly: Items listed in paragraph 3

    • Scope of joint use: Affiliated companies and third parties recognized by the Company

    • Purpose of use by users: To perform related operations within the scope of the purposes listed in Section 4 (2), (3), (4), (6), and (7)

    • Person responsible for managing personal information: Provider of this service (A3 Design Co., Ltd.)

  • The Service Provider and affiliated companies and third parties recognized by the Company will strictly manage the personal information of individual members, etc. that are jointly used, pay due attention to the protection of the privacy of customers, and use the information for purposes other than those described in (3) above. shall not.

• [Outsourcing of personal information]
  The Service Provider shall provide the Personal Information of the Individual Member, etc., as set forth in Paragraph 3, to a third party to which the Service Provider entrusts work within the scope necessary to achieve the purpose of use stipulated in Paragraph 4. Sometimes.

• [Disclosure, Correction, and Deletion of Personal Information]

  • An Individual Member, etc. may request the Service Provider to disclose their personal information in accordance with the provisions of (2) of this section.

  • If an Individual Member, etc. requests disclosure of personal information held by the Service Provider, the Individual Member shall contact the "OAK TERRACE Manager" and provide details of the disclosure request procedure (acceptance method, necessary documents, etc.). shall receive. When making a request for disclosure, Individual Members, etc. shall present identification documents (driver's license, passport, etc.) and follow other prescribed procedures, and acknowledge that they may bear prescribed fees.

  • In the unlikely event that the content of the personal information is found to be incorrect, the service provider shall promptly respond to correction or deletion.

  • If an Individual Member, etc. wishes to suspend the use of or delete their own personal information, we will suspend the use or delete it within a reasonable period and scope after confirming the identity of the requester.

  • Even if an individual member, etc. requests disclosure, correction, deletion, etc. of personal information, the Company may not respond to the request for disclosure, correction, deletion, etc., in accordance with the Act on the Protection of Personal Information.

• [Disagreement regarding the handling of personal information]
  If the Individual Member does not wish to enter the items necessary for the use of the Facility, or if the Service Provider cannot consent to all or part of the content of this Consent Clause (excluding cases falling under paragraph 10) may refuse to use this facility.

• [Application for cancellation of business guidance such as sending of printed advertising materials]
  Individual Members, etc. may request suspension of business guidance such as sending of printed advertisements specified in Section 4 (3) (6), except for the provision of important notices necessary for the operation of the Facility. In addition, the "OAK TERRACE Manager" will accept requests regarding this article.

• [Inquiries regarding personal information]
  Inquiries and opinions regarding personal information are accepted on the website of this facility or on the "OAK TERRACE administrator".